General Conditions of Entry

1. A COPY OF PIECES FOR THE USE OF THE ADJUDICATOR must be handed in prior to your performance, and be collected at the end of the class. Please make sure your name is on the copy.
    

2. GROUP ACTING — a copy of the script must be presented to the Adjudicator prior to the commencement of the performance
    

3. LATE ENTRIES are not normally accepted. Where feasible, the Section Chair may possibly exercise discretion to accept a late entry shortly after the closing date. Time is of the essence, so make any such request by phone or email, not post. Fees for unaccepted late entries will be returned.
    

4. ENTRY FEES are not refundable. Receipts will not be sent unless requested and an additional stamped addressed envelope is provided.
    

5. TIMES & DATES. Entrants must accept the times and dates allocated by us to any class. However, we will try to accommodate special requests in exceptional circumstances, if specified on the entry form.
    

6. THE ADJUDICATOR’S DECISION will be final. No contact may be made with the Adjudicators by entrants, parents, teachers or other interested parties, unless by the consent of a member of the Council. Trophies & prizes will be awarded to competitors at the discretion of the adjudicator.
    

7. ELECTRONIC ACCOMPANIMENT is not allowed in any section of the Festival.
    

8. VIDEO RECORDING is not permitted during the Festival.
    

9. OPEN CLASSES, AMATEURS & PROFESSIONALS. A professional is someone who earns their main livelihood from performing, not teaching, the instrument concerned. Medals are not awarded in the Open / Adult classes, and trophies are awarded at the discretion of the adjudicator. Professionals may enter only the Open Classes and will not be eligible for trophies. However, an Open Ensemble of four or more players may contain one or more professionals (players or conductor) and still be eligible for a trophy. The number of such professionals must be stated on the entry forms.
    

10. SUB-DIVIDING & COMBINING CLASSES, & ORDER OF PERFORMANCE. The organisers will sub-divide or combine classes if circumstances make this necessary or desirable. The order of performance within a Class is at the sole discretion of the Section Chairman. Only in exceptional circumstances will the printed order be varied and then only with the agreement of the Adjudicator.
     

11. SAFETY OF PERFORMERS. It is necessary for teachers and parents to be aware of their responsibilities in entering any performers with limited physical capabilities or special needs, bearing in mind the limitations imposed by the stage and surrounding environment. It is also necessary for the teacher or parent to pass on to the adjudicator, via the organiser, any such information that would impact on the adjudicator's work.
     

12. ADJUDICATOR'S MARKS. When awarding marks, the Adjudicators will take into consideration the suitability of the choice of music etc. in own choice classes and competency when tuning instruments, when applicable.
     

13. AGE OF AUDIENCE. No children under 2 years of age are allowed into the Festival.
     

14. LOSS OR DAMAGE. The Festival Council can accept no responsibility for loss or damage to personal belongings or equipment brought to the Festival.
     

15. CANCELLATION. The Council reserves the right to cancel a class without prior notice.
     

16. DATA PROTECTION ACT 1998. The Woodley Festival will hold data submitted on the entry form on computer, solely for the purpose of running the Festival. The data will not be made available, or communicated, to any third party.
     

17. CHILD PROTECTION POLICY. This policy relates to children under the age of 18 years and those vulnerable adults of any age who are identified to the organisers prior to their arrival at the Festival. Copies of this policy will be on display during the Festival, and may be obtained upon request from the Secretary.

See also specific conditions of entry for appropriate section as follows:

Conditions of entry -Instrumental, Organ, Pianoforte & Vocal Sections

Conditions of entry - Verse and Prose